Part of Accounting, fees and invoices
e-Arşiv and e-Fatura
The school connects its own integrator account (Nilvera, Turkcell e-Şirket or Paraşüt); the key is stored encrypted. It chooses once whether invoices are issued when money is collected or when an instalment falls due. From the list of what is due, invoices are prepared one by one or with "Invoice this month", one per student; the list is checked first, the rest wait if the window is closed, and the same amount is never invoiced twice. Petek asks whether the buyer is an e-Fatura user, the invoice goes out as e-Fatura or e-Arşiv, and its PDF is sent to the parent's e-mail. With Nilvera and Turkcell e-Şirket the e-invoices suppliers send are pulled in too: accepted or rejected, and booked as an expense once.
On the web and on the phone
Parent invoices are issued from the school's own integrator account; incoming e-invoices are booked as expenses.
What you can do
- 1
Your own integrator account: Nilvera, Turkcell e-Şirket or Paraşüt; the key is stored encrypted
- 2
Issued on collection or on the instalment's due date: the school chooses once, the same amount is never invoiced twice
- 3
"Invoice this month": a draft per student, the list checked before sending, and it carries on where it stopped if the window is closed
- 4
Petek asks whether the buyer is an e-Fatura user; the invoice goes out as e-Fatura or e-Arşiv
- 5
The parent's ID or tax number is checked and stored encrypted, only its last four digits show in lists; for a buyer without one, the invoice is issued to a final consumer only after an explicit confirmation
- 6
An invoice with no answer is never sent again; its state is asked from the integrator
- 7
An e-Arşiv invoice can be cancelled within 8 days, after that a credit invoice is recorded; an e-Fatura is cancelled on the GİB portal and recorded here
- 8
The invoice PDF goes to the parent's e-mail
- 9
Incoming e-invoices (with Nilvera and Turkcell e-Şirket): pulled several times a day, a commercial invoice is accepted or rejected, and the reason for a rejection reaches the supplier
- 10
Booked as an expense once: the supplier is added to the current accounts, the expense approval rules apply
- 11
Invoices issued elsewhere are recorded by hand with a PDF or a photo
In the same module
All modules- Accounting, fees and invoicesFees, installments, cheques and notes, cash and invoices in one place.
- Accounting exportCollections, expenses and invoices go to the outside accountant's program as files.
- Sibling accountSiblings' fees on one family statement, and one payment is shared over their instalments by the school's rule.